She uses her letter to explain the extenuating circumstances that caused her to perform below her potential. extenuating circumstances, please pay particular attention to the guidance in section 5.1. Illness or injury such as flu, gastroenteritis or a broken arm ; A close family member or friend died; A worsening of a long-term … Extenuating Circumstances Form. Whilst St George’s is … An appeal can be unsuccessful for many reasons. The circumstance cited must demonstrate that there has been a substantial, serious impact on academic studies and results. Here are some examples of what we would usually consider valid Exceptional Factors. a definitive list of valid extenuating circumstances. However, deferring the assessment does not excuse attendance from timetabled classes. For example, such circumstances would include health and personal problems, disability or difficulties with schooling. What are Extenuating Circumstances? RT Coopers drafted the Complaint to the OIA on grounds of procedural irregularities and extenuating circumstances - Complaint upheld as justified - Complaint successful - Now a Dentist 'Thank you so very much for helping me through the most difficult time of my life, showing me that whatever happens, there is always light at the end of the tunnel, if you have the right people by your side. extenuating circumstances are taken into consideration. Or throw up. Unspecified short … Official Italian Students 2021 University Applicants show 10 more Mental Health Issues and Extenuating Circumstances Want to apply to Oxbridge but have extenuating circumstances. Examples include: A copy of an accident report in relation to an accident or injury; A death certificate Extenuating Circumstances Procedures Appendix 3e Sep 2018 4 taken/recommended (for example adjustments to the marks following discussion in the moderation process) should be indicated. It will improve the chances of an application being accepted if the following information can be included in any letter from a medical professional. Definition: Extenuating circumstances are circumstances which are outside a student’s control and which may temporarily prevent a student from undertaking an assessment or have a marked/ significant detrimental/adverse impact on their ability to undertake assessment by coursework or examination to the standard normally expected. Examples of extenuating circumstances that are likely to be deemed valid: • Hospitalisation, including operations ... depression or examination stress, cough, cold, upper respiratory tract infection, sore throat, minor viral infection, unless the illness was at its peak at the time of Extenuating circumstances are usually personal or health problems that we define as:“Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.” Examples of extenuating circumstances include physical and mental illness. 2. 4 Examples of the kind of circumstances which will not be deemed valid are: a) a short term problem such as a cold which has occurred during the course of a term, since students are expected to plan their work schedule sufficiently well so that minor illnesses or problems do not affect their ability to meet submission deadlines; b) mild unspecified depression or a level of anxiety and stress which normally … The circumstance cited must demonstrate that there has been a substantial, serious impact on academic studies and results. Also, don't make any demands in your letter. The best approach is to appeal in person, but if the school doesn't allow face-to-face appeals or … Dear Dean Smith and Members of the Scholastic Standards Committee: I am writing to … Child care problems, or problems with similar caring responsibilities which could have been anticipated. An Extenuating Circumstances Panel has the final decision regarding the claim. Extenuating Circumstances include, but are not limited to: Bereavement: For a child, sibling, spouse or partner Whilst St George’s is keen to ensure we … All … I think that maybe the coughs … For use with: Regulations for Taught Programmes: 3.3 Extenuating Circumstances; Regulations for Research Programmes: 4.2 Extenuating Circumstances; Download the information on this page in a table: Categories of Extenuating Circumstances and evidence (PDF) Covid-19 (Coronavirus) See … For example, such circumstances could include: health and personal problems, disability or difficulties with schooling. There are only two grounds to appeal: When would the assessment be deferred until? 287 0 obj <>stream I suddenly realised I was in a cold sweat. If you sit an exam or test, or complete, attend or submit an assessment, this There may be difficult circumstances in your life that affect your ability to meet an assessment deadline or affect your performance in an assessment. Please remember that all these situations must have affected either your attendance at an assessment or your performance during the time that you were working on an assessment. Extenuating circumstances are defined as circumstances which are unforeseen and outside of an applicant’s control. ThoughtCo. Examples of extenuating circumstances that the College is NOT likely to consider valid include: • You slept in or your alarm clock did not go off • Your car broke down, or your train or bus (or equivalent) was delayed or cancelled, unless you can show that you’d made reasonable allowance for such disruption • Child care problems, or problems with similar caring responsibilities which could have been … Extenuating circumstance beyond the student’s control, where the student requires more than 72 hours. depression or examination stress, cough, cold, upper respiratory tract infection, sore throat, minor viral infection, unless the illness was at its peak at the time of an examination, end-of-module test or in-class test, was severe in its effect on your ability to engage with assessment, and the corroborating evidence refers to the impact on your performance. Extenuating circumstances. As a student, it's your responsibility to let the University know … Extenuating circumstances are usually personal or health problems that we define as:“Exceptional, short-term events which are outside of a student’s control and have a negative impact upon their ability to prepare for or take (sit) an assessment.” Examples of circumstances which might be considered valid: Hospitalisation, including operations Diagnosed health problems Personal or psychological problems for which the student is undergoing counselling or has been referred to a counsellor or other qualified practitioner Childbirth (including a partner in labour) Bereavement causing significant impact/effect Major accident or injury, acute … D�qIF�z ���&�K"@�@;GI�����0 {�+ For example, such circumstances would include health and personal problems, disability or difficulties with schooling. Policy: Extenuating Circumstances v1.1 Approved September 2016 Author: QAE Page 1 of 3 EXTENUATING CIRCUMSTANCES POLICY 1 Valid extenuating circumstances can only be used to gain further time for assessments and, if appropriate, the removal of a capped mark. University rules allow you to ask for more time on your deadlines, whether that's through a coursework extension or an exam deferral depending on your extenuating circumstances. Completely out of the blue, my mind went blurry. Help!!! This means taking a deferred assessment differs from a re-sit because it will not be capped (unless you are deferring a re-sit) and deferring will not use up any of your reassessment credits (which are limited). An extenuating circumstance (sometimes called a mitigating circumstance) is where you've had something happen in your life that has affected your academic performance. Such circumstances include (but are not limited to) illness, both bodily and emotional; the severe illness or death of a close family member; a shocking or … For Applicants Guidance Notes . Examples include: A claim in relation to a medical condition with evidence that does not relate to the time when you claim the illness or condition occurred; A minor illness that would not normally lead a responsible and reasonable employed person to take sick leave ; Circumstances that a reasonable person would view as foreseeable or preventable; Evidence of extenuating circumstances. This document includes examples of valid and invalid Extenuating Circumstances, and covers suggested sources of evidence, late applications, outcomes and appeals. Examples of extenuating circumstances that are likely to be deemed valid: • Hospitalisation, including operations • Health problems • Personal or psychological problems for which you are undergoing counselling or have been referred to a counsellor or other qualified practitioner • Pregnancy-related conditions and childbirth (including a partner in labour) • Bereavement causing significant … I felt that person was … Having said this, it's usually a health issue that people claim for. Use the information headings below to find out more: Extenuating circumstances are genuine circumstances beyond a student’s control or ability to foresee, and which seriously impair his or her assessed work. The events are sufficiently serious enough in nature to result in the student being unable to attend, complete, or submit an assessment on time. What evidence do I need to apply for extenuating circumstances? Examples of circumstances which would not normally be considered valid: You slept in or your alarm clock did not go off. Students are required to submit an application with supporting evidence of their extenuating circumstances. I saw spots. De Montfort Students Union | Charity Number:1138587, Our campaign to change the name of De Montfort University. Guidance Notes Extenuating circumstances are defined as circumstances which are unforeseen and outside of an applicant’s control. They must have had an impact – they must have had a demonstrably negative impact on the student’s ability to study or to undertake an assessment. It is the responsibility of a student to report Extenuating Circumstances to the … 223 0 obj <>/Filter/FlateDecode/ID[<5251A11291647E4EB33F5384B7634838><9DB9EBF7791F304BB3D6196BAB803650>]/Index[201 87]/Info 200 0 R/Length 109/Prev 108894/Root 202 0 R/Size 288/Type/XRef/W[1 3 1]>>stream These procedures serve to help students when inevitable problems crop up, so there’s no need to feel ashamed or embarrassed to … The coursework deadlines vary between courses, schools and faculties, so for these it is best to check with your Faculty Advice Centre. You will be notified by email or letter. Extenuating circumstances are defined as circumstances which are unforeseen and outside of an applicant’s control. The illness may be something like depression, that can affect your studies over a long period, or a migraine that just affects one exam. (2) The time-period that you were / have been suffering from this condition. I had my first panic attack recently. Written evidence from a registered medical practitioner with a specific diagnosis, with dates of the period the student was affected by their condition and an indication of the effect on their ability to work Will deferring mean I cannot progress into the next academic year? It is extremely important that you submit your deferral application by the required deadline. Extenuating Circumstances Form Examples of times when you should complete a PEC • To inform us you have suffered a recent bereavement of a close family member or friend, or to let us know you are experiencing longer term stress or depression as a result of a bereavement. • To inform us of any injuries you may have … These are known as Extenuating Circumstances or ECs. Yes. There is strict criteria to qualify for deferral in order to ensure fairness and prevent abuse of this provision to obtain an unfair advantage. Your car broke down, or your train or bus (or equivalent) was delayed or cancelled, unless you can show that you’d made reasonable allowance for such disruption. Defining Extenuating Circumstances. The application is considered and, if appropriate, remedial action, which normally involves a new assessment hand-in date, is agreed. The University seeks to respond in an equitable and consistent way to requests from students for extenuating circumstances to be taken into consideration for matters relating to examinations and assessments, for example, extensions to deadlines or progression and award decisions made by Examination Boards. Questions about extenuating circumstances? If you're a student who has earned terrible grades in writing classes and done poorly on essays, … Everything was fine until it absolutely wasn’t. EXTENUATING CIRCUMSTANCES POLICY 1 Valid extenuating circumstances can only be used to gain further timefor assessments and, if appropriate, the removal of a capped mark. Example: You booked a holiday, which begins three days before the end of your assessment period. What happens if my deferral request is denied? Circumstances covered by this Policy 3.1 The Extenuating Circumstances Policy is intended to cover short term adverse circumstances, beyond a student’s direct control, which prevent them from completing work to a deadline, or to their customary standard of … Examples of circumstances that might be considered valid extenuating circumstances Applying for 10 working days extension from the original deadline Applying for non submission Extenuating circumstances – automatic validation and no evidence needed concussion or broken bones) Examples of extenuating circumstances that are likely to be … This page should help you understand the University’s regulations and policies on things such as illness that affect your studies and are outside your control. Number of university students claiming special circumstances for … Serious personal injury or medical condition, normally occurring for the first time, preventing attendance or completion of assessment or submission of work; Evidence Required in English. Undergraduate students submit exam deferrals to Student & Academic Services in Gateway House: acasupportoffice@dmu.ac.uk Coursework and faculty based tests (such as phase tests) should be submitted to the relevant Faculty Advice Centre: If I apply, will a deferral automatically be granted? We define extenuating circumstances as unforeseen and outside of an applicant’s control. Royal Holloway Psychology HELP! This means you will not be charged fees, you cannot attend classes or use facilities such as the library or IT suites, and you cannot submit any assignments. Extenuating Circumstances are exceptional, unforeseen, seriously adverse and outside of your control. Examples of circumstances which would not normally be considered valid: Deferring an assessment means postponing it to the next scheduled assessment date. ‘Extenuating Circumstances’ are events that are sudden, significantly disruptive and beyond your control. 3. Usually deferred assessments take place within the same academic year, for example if a May exam is deferred to August this will allow the marks to be released in time to progress into the next year in September. %PDF-1.5 %���� I wrote a letter of appeal for a tough semester I went through that had affected my grades. Extenuating circumstances. placements) and in those cases progression will be delayed. 02. of 06. What if my circumstances are highly sensitive? However, examples of serious, ... • Clinical depression or other significant mental health issue • Pregnancy-related conditions and childbirth (including a partner in labour) endstream endobj startxref Luckily, most universities have extenuating circumstance schemes in place to support you when things go wrong. This was for financial aid (unit deficiency.) For clarification, ask your Faculty Advice Centre. For example, such circumstances would include health and personal problems, disability or difficulties with schooling. h�bbd```b``�"��I?��fk�H&��� �,s����d�\ Academic judgment. Policy: Extenuating Circumstances Approved June 2017 Author: QAE Page 1 of 3 . Extenuating Circumstances Procedures 5.1 The process for submitting an Extenuating Circumstances application is detailed in the Extenuating Circumstances Procedures. All evidence that you submit to support your application should be from a third party. And I couldn’t decide if I was going to faint. Extenuating or mitigating circumstances are those events which have had a detrimental effect on your study, to the point that it is in your interest to draw your department’s attention to them and ask for them to be considered in mitigation of poor performance. • To inform us of any illness/sickness you may have, where this has directly impacted upon your studies. Furthermore, there are exceptions where the next assessment opportunity is not available within the same academic session (e.g. This guidance supports the University’s Extenuating Circumstances Procedureand should be read in conjunction with the procedure. Please see … I worked really hard on this module and know that I should have been given a better mark. Unfortunately, though, it's possible that your studies will be affected by illness or unexpected events. If there are any circumstances that led to the condition for example depression as result of bereavement then that should also be mentioned. Normally, your time at the University of Bristol will be happy and productive. A deferred assessment takes place at a later date, so the missed assessment opportunity is not counted. The MAB will then act to take action en masse where justified. It also provides examples of what is a mitigating circumstance, and what isn't. %�t���t�1Z��Bk+��h�0d�zAޡ ¥�(. However, examples of serious, significant situations that the University is likely to consider valid extenuating circumstances include: • Your own health problems, including major accident or injury, acute ailments, hospitalisation (including for operations), or those affecting a significant period of study • Personal or psychological problems for which you are … Extenuating circumstances are genuine circumstances beyond a student’s control or ability to foresee, and which seriously impair his or her assessed work. Mitigation is normally defined as: Note that chronic or long-term conditions such as a physical disability, anxiety, depression, ADHD, ME, etc., are not considered as Extenuating Circumstances and instead are addressed using Reasonable Adjustments (the Code of Practice on Reasonable Adjustments for Students is available on the School of Mathematics webpage). This could be evidence such as death certificates, medical documents or any documents from official sources which prove your circumstances. An Extenuating Circumstances Panel has the final decision regarding your claim and the outcome will be communicated to you after submission of your claim and supporting evidence. an appeal is made on the basis of personal circumstances affecting your performance of which the examiners were not aware, but no valid reason is provided as to why the circumstances could not have been presented at the relevant time (the relevant time would normally be through submission of an exceptional circumstances claim). Self-certification must only be used where absolutely necessary, and the University still expects students to manage minor ailments themselves e.g. However, this is assuming the deferred exam passes, if not, then a re-sit may be required and this is likely to delay progression. Here are some situations where extenuating circumstances apply. What is the difference between a deferral and a re-sit? &��K0�V"��@���� You can apply to defer if you are within the deadline, if your circumstances meet the criteria for deferral set out in. hެ�mo�6ǿ Title: Univesity of Nottingham Staff Evidence Template Author: Yates … No you cannot change your mind once a deferral is granted. 2 An assessment board may consider certain extenuating circumstances in … Submit an extenuating circumstances form with evidence if: You are absent from an exam or timed assessment but have been unable to self-certify (see below) You are absent from teaching for more than seven consecutive days; You are unable to submit a piece of coursework by the deadline; You submit coursework late; You are ill during an examination; You complete an assessment but wish to bring to … Find out why your appeal might be rejected. 0 Circumstances that a reasonable person would view as foreseeable or preventable; Evidence of extenuating circumstances. You can ask your Faculty Advice Centre for the date of the next coursework deferral panel being convened. Submit your supporting evidence attached to the form in a sealed envelope addressed to the Panel Chair and clearly marked ‘Confidential: from (name) Re: Extenuating Circumstances’. endstream endobj 202 0 obj <>/Metadata 18 0 R/Outlines 41 0 R/PageLayout/OneColumn/Pages 199 0 R/StructTreeRoot 86 0 R/Type/Catalog>> endobj 203 0 obj <>/Font<>>>/Rotate 0/StructParents 0/Type/Page>> endobj 204 0 obj <>stream Even if a claim for exceptional circumstances is turned down by a School due to lack of evidence, the UAAC will see that a student … Guidance Notes Extenuating circumstances are defined as circumstances which are unforeseen and outside of an applicant’s control. This statement may serve as evidence in support of your extenuating circumstances claim and is not confirmation that your claim has been approved. Can I defer? Examples of extenuating circumstances that are likely to be deemed invalid You slept in or your alarm clock did not go off Car broke down, train/bus delayed or cancelled, other public transport problems (unless the student can demonstrate that he or she had allowed adequate time to compensate for such problems as might reasonably have been anticipated) Evidence should include: (1) The illness/condition that you were / are suffering from. However, examples of extenuating circumstances typicallyinclude everything from physical and mental illness to personal problems. Other examples of unexpected circumstances for which self-certification would be acceptable are a sudden bereavement in the family or unforeseen carer responsibilities on the day of the coursework deadline, exam, in-class test or presentation. What is the deadline to defer for coursework? After reading the appeal, be sure to read the discussion of the letter so that you understand what Emma does well and what could use a little more work. The assessment must be taken at the next available opportunity. Primary page content. Staff at Sussex assess your work using their academic judgment. And embarrassed. The circumstance cited must demonstrate that there has been a substantial, serious impact on academic studies and results. In order to be considered under this procedure, circumstances must meet all of the following criteria: 1. Emma's Appeal Letter . Even if you feel that you haven't been treated entirely fairly, express your appreciation for the committee's willingness to consider your appeal. Extenuating circumstances (ECs) can be any combination of health, financial, legal or personal issues that contributed towards a poor performance. 1.1 Extenuating circumstances and groupwork You may need to prepare assessments as a group with students whose ability to fulfil their role in the group is affected by their own extenuating circumstances… ��Q���!Lb��GG[&a�sl�/dtx��>���7y�����30v��t20���=�ط��Y�B0ͺ�l�ru�:F.� 6�5� If you submit late, the university will not accept your application and you will miss out on applying for deferrals. You cannot appeal the judgment of someone who marked your work. sickness and diarrhoea or … The university sets strict deadlines which you must meet to get your application considered. The Chair will inform the Panel that confidential evidence has been received and give his/her opinion on the seriousness and relevance of the evidence, but will not disclose what it is. For exam deferrals, you can enquire in the Academic & Student Services reception in Gateway House. How to apply for extenuating circumstances - Study International The circumstances must demonstrate that there has been a substantial, serious impact on your academic studies and results. It is not sufficient to say you were unaware of the procedure for … Evidence needed. submit an exceptional circumstances form at the time with a note saying that evidence is to follow. If you are a final year student a deferral is likely to delay your graduation. For my extenuating circumstance I had several doctor's appointments that interrupted with classes but due to the nature of the situation, I cited emotional distress as being the main factor of my poor performance (I struggled with depression as well). If the evidence is insufficient or the circumstances do not meet the requirements set out in Chapter 5 of the General Regulations, or the application is made out-of-time, the deferral request will be denied. Schools/Departments should also consider evidence available in Invigilator reports and, if the report indicates significant negative impact during the assessment, should suspend the need for medical evidence if the student would not normally require medical treatment for the circumstances e.g. No. As well as the needs of the student claiming extenuating circumstances, … They must be out of the student’s control – the student could not have prevented them. However you must apply for these within plenty of time. A deferral request form must be completed, signed and submitted (available from your Faculty Advice Centre or downloadable. The illness maybe something like depression, that can affect your studies over a long period, or a migraine that just affects one exam, personal problems, eg family bereavement, housing difficulties. What is the difference between deferral and an extension? No, you can not apply late for a deferral. Examples of extenuating circumstances that City College Plymouth is NOT likely to consider valid include: You slept in or your alarm clock did not go off Your car broke down, or your train or bus (or equivalent) was delayed or cancelled, unless you can show that you’d made reasonable allowance for such disruption Child care problems, or problems with similar caring responsibilities which could have … 2.4 Examples of valid and invalid Extenuating Circumstances can be found in sections 3 and 4 of the Extenuating Circumstances Procedures. Examples of conditions include: Short-term physical or mental illness (e.g. Emma's appeal letter provides a good example of an effective opening. Categories of acceptable and unacceptable Extenuating Circumstances and evidence. Deferred assessments usually take place after the other scheduled assessments so if you have a deferred assessment in August, you won’t graduate in July, but in the following January. All deferral requests have to be considered by a panel. DSU Advice can give advice and help you prepare your deferral request. Extensions are granted at the tutor’s discretion for a maximum of 14 days. If you've been dismissed from college for poor academic performance, your college will most likely give you an opportunity to appeal that decision. ... a definitive list of valid extenuating circumstances. Special consideration is granted on a cases-by-case basis for students whose work might have suffered as a result of extenuating circumstances – for instance, a family death or ill health. The University defines a mitigating circumstance as: A serious or significant event affecting a student’s health or personal life which is beyond the student’s control. Ensure Your Letter Is Your Own . stomach flu, mononucleosis, pneumonia, short-term anxiety or depression) Serious injury (e.g. _n*���4�tilEפkנ/�Dh�9va+����?�Vc�kT Common student appeal scenarios Scenario 1: “I have been given a mark of 38% for my essay which is only 2% below the pass mark. And when I was no longer convinced I was going to die, I was shaking. h�b```b``�c`e`�f`@ �(�'���Y��������U"�Ӻ��7G�S^��[���s�P��6���b$6���$PGGG*��с,�l:��c`l��"@, If you apply to defer an exam but don’t find out the decision before the exam, you could sit the exam, and you may feel the exam went well and may no longer wish to defer, but if you then find out the deferral was granted, the exam you have taken will not count so you will have to take it again. Please see regulation 9 of the regulations for extenuating circumstances (PDF) for full details. When will I find out the Panel’s decision? How are you supposed to produce your best work when you’re dealing with a severe bout of depression or dealing with a recent death in the family? Or one then the other. 5 City College Plymouth operates a ‘fit-to-sit’ policy.If you think that your ability to attend or complete assessment is being affected by extenuating circumstances, you must not sit the exam or test, or complete, attend or submit any other type of assessment, and must submit an Extenuating Circumstances form. Schools will be flexible on this if they are able (dependant on dates of meetings) and may be able to make a conditional decision based on evidence arriving at a later date. So for these within plenty of time was for financial aid ( unit deficiency. include health and personal,... 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